Notice of Attendance
Shareholders who wish to attend the General Meeting shall:
(i) have entered into the share register kept by Euroclear Sweden AB on Thursday 22 March 2018; and
(ii) give notice of his or her intention to participate at the General Meeting no later than Friday 23 March 2018. Notice of attendance at the General Meeting shall be made in writing to Atrium Ljungberg AB, P.O. Box 4200, SE‐131 04 Nacka, or by telephone +46 8 615 89 00, or via the Company’s website www.al.se, or by e‐mail to firstname.lastname@example.org. When giving notice of participation, the shareholder shall state name, personal identification number or company registration number, telephone number and number of shares represented at the General Meeting. If participation is by way of proxy, such document should be submitted in connection with the notice of participation at the General Meeting. For shareholders who wish to participate at the General Meeting by proxy, a proxy form will be available at the company’s website, www.al.se and may be ordered by contacting the Company at the above telephone number.
Shareholders with nominee‐registered shares must, in order to participate at the General Meeting, temporarily register the shares in his or her own name. Such shareholder must notify its nominee regarding the above‐mentioned matter in due time prior to 22 March 2018.
Matters to be dealt with at the Meeting
1. Election of Chairman of the Meeting
2. Approval of the agenda
3. Preparation and approval of the voting list
4. Election of at least one person to certify the minutes
5. Establishment of whether the Meeting has been duly convened
6. Presentation of the Annual Report and the Auditor’s Report and the Consolidated Financial Statement and the Group Auditor’s Report
7. Resolution regarding adoption of the profit and loss statement and the balance sheet and the consolidated profit and loss statement and consolidated balance sheet
8. Resolution regarding discharge from liability for the members of the Board of Directors and the Managing Director
9. Resolution regarding appropriation of the company’s profit according to the adopted balance sheet
10. Resolution regarding the number of members of the Board of Directors
11. Resolution regarding fees for the Board of Directors and the Auditors
12. Election of members of the Board of Directors
13. Resolution regarding Guidelines for remuneration of the Senior Executives of the Company
14. Resolution regarding option scheme for employees of the Group
15. Resolution regarding a loan subsidy program for senior executives in connection with purchase of shares in the Company
16. Authorisation for the Board of Directors to resolve to issue new shares
17. Authorisation for the Board of Directors to resolve to purchase own shares of the Company
18. Closing of the Meeting
Election of Chairman of the Meeting (item 1)
The Nomination Committee, consisting of Per-Erik Hasselberg (also Chairman of the Nomination Committee), representing the Holmström Family, Lars Ericson, representing Konsumentföreningen Stockholm, Hans Hedström, representing Carnegie Fonder, Johan Ljungberg, representing the Ljungberg Family and Ilkka Tomperi, representing Ömsesidiga arbetspensionsförsäkringsbolaget Varma, proposes Johan Ljungberg to be elected as Chairman of the Meeting.
Resolution regarding appropriation of the company’s profit according to the adopted balance sheet (item 9)
The Board of Directors proposes a distribution of SEK 4.50 per share to be paid as ordinary dividend for the financial year 2017. It is proposed that record date for the dividend shall be Tuesday 3 April 2018. If the General Meeting is resolving in accordance with the proposal, the dividend is expected to be paid via Euroclear Sweden AB on Friday 6 April 2018.
Election of members of the Board of Directors, fees etc. (items 10-12)
The Nomination Committee has presented the following proposals:
- that the Board of Directors shall consist of six ordinary members of the Board of Directors;
- that the fees for the Board of Directors shall be SEK 1,540,000 of which SEK 440,000 shall be allocated to the Chairman and SEK 220,000 to each of the other members of the Board of Directors;
- that remuneration for the auditors shall be paid in accordance with approved invoices; and
- that the following members of the Board of Directors shall be re-elected: Johan Ljungberg (also re-elected as Chairman of the Board of Directors), Simon de Château, Sune Dahlqvist, Anna Hallberg and Erik Langby; and that Sara Laurell shall be elected as new member of the Board of Directors. Hanna Graflund Sleyman has declined re-election.
Resolution regarding Guidelines for remuneration of the Senior Executives of the Company (item 13)
The Board of Directors proposes the following Guidelines for remuneration of the Senior Executives of the Company.
Salaries and other terms and conditions of employment for the Senior Executives shall be on market conditions and competitive, but not market-leading in relation to other comparable companies.
The Guidelines shall apply for the Senior Executives, which currently consists of the Managing Director and business area directors. The remuneration of the Managing Director shall be proposed by the Chairman of the Board of Directors and be determined by the Board of Directors. Remuneration payable to other members of the senior management shall be proposed by the Managing Director and approved by the chairman of the Board of Directors. Remuneration to the senior management, including the Managing Director, consists of fixed salary. No variable salary or performance-related remuneration shall be paid. The retirement age for the Managing Director is 62 years. For other members of the senior management, the retirement age is 65 years. Pension plans shall be defined contribution plans, which mean that the Company has no additional obligations after payment of the annual premiums.
In the event of termination of employment by the Company, the Managing Director of the Company has a notice period of twelve months. Other members of the senior management have a notice period of up to six months. In the event of termination of employment by the Company, the Managing Director of the Company is entitled to severance pay corresponding to 12 month’s salary. No further severance pay exists. In addition, the terms and conditions that the Company applies to other employees of the group, either in accordance with collective agreements or in accordance with unilateral commitments by the Company to the employees, shall in relevant part also apply to the Senior Executives. The Board of Directors may depart from the above-mentioned Guidelines if there are special grounds for doing so in a particular case.
Resolution regarding option scheme for employees of the Group (item 14)
The Board of Directors proposes that the Annual General Meeting resolves to implement an option scheme whereby all employees of the Group (excluding employees of TL Bygg AB) are invited to purchase call options issued by Atrium Ljungberg AB at market price.
The option scheme is proposed to include a maximum of 186,000 call options, each entitling the holder to purchase one Class B share at an exercise price equal to 120 percent of the average volume-weighted share price quoted for the Company’s Class B share listed on Nasdaq Stockholm’s official list for shares during the period from 29 March 2018 up to 13 April 2018. The above-mentioned exercise price shall be rounded to the nearest full ten öre, with five öre rounded down. The exercise price and the number of shares that each option entitles the holder to purchase shall be recalculated in the event of share split, reverse share split, rights issues, etc. in accordance with market practice.
The options are proposed to be exercisable during the period from 16 August 2021 up to 31 December 31 2021. Furthermore, it is proposed that in connection with the transfer of options to employees, the Company shall reserve the right to repurchase options at market price if the participant’s employment or assignments in the Group cease or if the participant wishes to transfer the options.
In order to stimulate participation in the option scheme, the Company intends to grant a subsidy to participants in the form of a bonus payment that, after tax, calculated as a margin tax of 40 percent, corresponds to two thirds of the option premium. The intention is also that 75 percent of the bonus will be paid in connection with the purchase of the options and that the remaining 25 percent of the bonus will be paid during 2021, provided that the participant is still employed by the Group. All employees entitled to participate in the option scheme are entitled to purchase no more than 1,000 options each.
The Company’s costs for the option scheme, being the cost for the above subsidy including social security contributions, are expected to amount to a maximum of SEK 10 million during the term of the option scheme.
The proposed option scheme comprises no more than 186,000 Class B shares, which corresponds to approximately 0.14 percent of the share capital and approximately 0.11 percent of the votes. The Company intends to secure delivery of shares under the option scheme by repurchasing own shares, see item 17 below. The Board of Directors proposes that the Annual General Meeting resolves that the Company’s obligations under the terms and conditions for the options set out above shall be effected by the transfer of no more than 186,000 own Class B shares.
In accordance with guidelines determined by the Board of Directors, the option scheme has been prepared by the Company’s management team and external advisors, and has been resolved by the Board of Directors at a Board meeting held on 16 February 2018. The purpose of the proposal is to retain competent personnel for the Group and to increase the motivation of the employees. The Board believes that the implementation of a share ownership programs as set out above are beneficial to the Group and the Company’s shareholders.
A valid resolution to approve the option scheme requires approval of shareholders representing at least nine-tenth of the votes cast and the shares represented at the Annual General Meeting.
Resolution regarding a loan subsidy program for senior executives in connection with purchase of shares in the Company (item 15)
The Board of Directors proposes that the Annual General Meeting resolves to approve the implementation of a loan subsidy program for up to seven senior executives of the Company. The program involves an increase of base salary corresponding to interest on loans for financing purchases of shares in the Company. The increased base salary shall correspond to an amount net after tax corresponding to the interest expense arising from borrowing in a bank designated by the Company to finance the purchase of Class B shares in the Company on Nasdaq Stockholm. The increased base salary is conditional on continued employment and may be available for a maximum of five years. In addition, the increased base salary will cease if the shares purchased under the loan subsidy program are divested. If part of the investment is divested, the increased base salary will be reduced proportionally. The increased base salary may at most correspond to interest compensation for a loan of SEK 1.5 million for each member of the senior management team. However, for the CEO, a maximum loan of SEK 4.5 million will apply. Since certain members of the senior management team made relatively large share purchases in the Company during 2017, it is proposed that the program apply retroactively to shares purchased from 1 January 2017. The Company’s annual cost for the loan subsidy program described above is estimated to amount to no more than SEK 1.1 million including social security contributions and an assumed annual interest rate of 3 percent.
The purpose of the loan subsidy program is to stimulate senior executives’ shareholding in the Company, thereby strengthening management’s long-term interest in a positive development of the value of the share. The Board of Directors considers that the introduction of a program as described above is to the benefit of the Group and the Company’s shareholders.
Authorisation for the Board of Directors to resolve to issue new shares (item 16)
The Board of Directors proposes that the Annual General Meeting authorizes the Board of Director, on one or more occasions during the period until the next Annual General Meeting, to resolve on share issue of a maximum of 13,300,000 Class B shares (corresponding to a dilution of approximately 10.0 percent of share capital and approximately 7.9 percent of the votes).
The purpose with the authorization is that the Company in a time efficient way shall be able to make payment in shares in connection with possible acquisitions of properties or businesses that the Company may undertake.
Authorisation for the Board of Directors to resolve to purchase own shares of the Company (item 17)
The Board of Directors proposes that the Annual General Meeting resolves to authorize the Board of Directors until the next Annual General Meeting, on one or more occasions, to resolve on repurchasing so many Class B shares that the Company’s holding at no time exceeds 10 percent of all shares in the Company. The shares shall be acquired on a regulated market where shares in the Company are listed and only at a price within the price range registered at any given time, i.e. the range between the highest bid price and the lowest offer price, or through a public offer to all shareholders, whereby the purchase shall be made at a price equivalent to the lowest quoted share price at the time and a maximum of 150 per cent of the current quoted share price. Payment for shares repurchased shall be in cash.
The Board may resolve to repurchase its own shares within the context of a repurchase program in accordance with Article 5 of the EU Market Abuse Regulation, provided the purpose of the acquisition is merely to reduce the Company’s share capital.
The purposes of the authorisation is to secure delivery of shares under the option scheme of the Group and to give the Board of Directors greater scope to act when working with the Company’s capital structure and thereby contribute to increased shareholder value.
A valid resolution requires approval of shareholders representing at least two-thirds of the votes cast and the shares represented.
The Annual Report for the financial year 2017 and the Board of Directors’ statement in respect of the above proposal regarding profit distribution and authorisation to purchase own shares will be available at the Company as from 7 March 2018 at the address Smedjegatan 2C in Nacka and on the Company’s website www.al.se. The Annual Report will also be distributed to shareholders prior to the AGM and can be ordered by telephone +46 8 615 89 00 or by e-mail: email@example.com. Shareholders are reminded of their right to request information at the General Meeting from the Board of Directors and the Managing Director pursuant to Chapter 7, section 32 of the Swedish Companies Act.
As of 22 February 2018, a total of 133,220,736 shares exist in the Company, representing a total of 169,220,736 votes, divided into 4,000,000 Class A shares and 129,220,736 Class B shares. The Company currently holds no own shares.
Nacka, February 2018
Atrium Ljungberg AB (publ)
Board of Directors